400 Fax: 518-473-5515 E-mail: [email protected] How do I find the names of officers, directors and shareholders of a business corporation? The records of the Division of Corporations may be searched for availability of name by submitting a written request to the Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. The Centre of Tallahassee 2415 N. Monroe Street, Suite 810 Tallahassee, FL 32303 The word "backer" or the phrase "cover sheet," as used in filings made with the Division of Corporations, describes a page of information that must accompany each certificate submitted for filing. The exact name of the corporation or other business entity. Written requests for copies of documents, certificates under seal and name availability may be faxed to (518) 473-1654. The written inquiry should state that you wish to determine the availability of a name and list the name or names to be searched. The Division of Corporations will accept requests for filings of documents, copies, certificates under seal and name availability by fax. Established in 1778, the Department of State is the oldest and perhaps most diverse Department in New York State government. for pecuniary profit for the purpose of rendering the professional service or services that the professionals are authorized to practice. A form for filing the Certificate of Incorporation for a P.C. Customer Service Counter Hours: 9:00 a.m - 4:30 p.m. Monday through Friday:  8:30 a.m. to 4:30 p.m. The prepaid shipping label must list yourself as the sender and the receiver. is formed by filing a Certificate of Incorporation pursuant to Section 1503 of the Business Corporation Law. Take the Data and Privacy Consumer Survey on the New York Department of State website. You may wish to contact the entity directly to obtain this information. Although there is no requirement to maintain a minimum balance in a drawdown account once established, a minimum deposit of $100 is required to establish an account. If you're interested in making a contribution, review our guidance to learn more The Division of Corporations, State Records, and Uniform Commercial Code receives a large amount of submissions throughout the day which makes it unlikely that a duplicate submission will be recognized as such prior to its processing. Therefore, there exists the possibility of duplicate filings or services occurring on the same day with associated fees being charged. Please refer to the appropriate section of law for additional mailing/service requirements. The information for up to five record searches is provided free of charge. (See Section 601 of the Business Corporation Law. Service by mail is not permitted. NYS MWBE Certification Extension The New York State Department of Economic Development, Division of Minority and Women's Business Development (DMWBD), pursuant to Article 15-A of the Executive Law, has extended the certification period from three (3) to five (5) years for all currently certified NYS MWBEs. The Florida Department of State is committed to our customers and we are implementing critical investments to our systems and processes which will improve efficiency and security for Florida businesses. ), In addition, a meeting of shareholders must be held annually for the election of directors and the transaction of other business on a date fixed by or under the by-laws. A transaction allows access to the filing history of business entities returned by the search. No. You may search the records of the Division of Corporations to obtain information on corporations, limited liability companies, limited partnerships, and limited liability partnerships. (See §102(a)(11) of the Business Corporation Law, §102(a)(12) of the Not-for-Profit Corporation Law, §102(x) of the Limited Liability Company Law, §121-101(o) of the Partnership Law.). The corporation must also keep a record containing the names and addresses of all shareholders, the number and class of shares held by each and the dates when they respectively became the owners of record thereof. The large volume of submissions and requests received each day by the Division makes it impracticable for Division staff to verify receipt of individual customer submissions. General Information – (302) 739-3073 option 2 2. New York State, Department of State Of State does not oversee elections in New York. Fees for requests by fax must be paid by charges to your credit card/debit card. To pay for a fee using your credit card/debit card, simply complete and sign the Credit Card/Debit Card Authorization Form (43.9 KB PDF Form, 1 page) and submit it to the Division of Corporations with your written request. How do I obtain copies of documents filed with the Division of Corporations? Florida Department of State. 49 Pages. After the corporate existence has begun, an organization meeting of the incorporator or incorporators must be held for the purpose of adopting by-laws, electing directors and transacting any other business. The prepaid shipping label must list yourself as the sender and the receiver. You may also fax the completed Certificate of Dissolution, the consent of the New York State Department of Taxation and Finance, consent of the New York City Department of Finance, if required, and a Credit Card/Debit Card Authorization Form to the Division of Corporations … This service requires that you have an e-mail package that handles attachments, Adobe Acrobat Reader, and a printer that handles graphics. Trademark Owner Name 6. The instructions are intended to provide guidance to Process Servers who wish to serve process on the New York Secretary of State. The backer/cover sheet contains the following: (1) the name of the document (e.g., Certificate of Incorporation of ABC Inc.); (2) the statute under which the certificate is submitted for filing; and (3) the name and address of the filer of the certificate. The Division examines, files, and maintains numerous documents vital to business and state government including state and local laws, oaths of office, trademarks, certificates of incorporation, and Uniform Commercial Code Article 9 financing statements. The Department of State cannot provide legal advice regarding the preparation of these documents. Franchise tax requirements begin the date the corporate existence begins. 1. If you do not receive correspondence from our office after a reasonable period of time has elapsed, you may contact the Division at (518) 473-2492 for further instructions. By Telephone: Callers to (518) 473-2492 may request a database search of up to five entity names during a single call. Please contact your local regional office for help in determining if an appointment is necessary and if so to schedule the appointment. The Department of State does not provide copies of filing receipts. By Mail, Fax, or E-mail: Written requests containing up to five entity names may be submitted by mail directed to the Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231; by fax to (518) 473-1654; or by e-mail ([email protected]). A foreign business corporation may apply for authority to do business in the State of New York by filing an Application for Authority pursuant to Section 1304 of the Business Corporation Law. Service of process upon a domestic or authorized foreign corporation, limited liability company, limited partnership, or limited liability partnership requires that two copies of the process be personally served on the New York Secretary of State or any person authorized by him at the Office of the New York Department of State, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. Customer service. Customer service representatives are available to assist you Monday through Friday during normal business hours. These records are maintained by the corporation, limited liability company, limited partnership or limited liability partnership. If your business is incorporated in New York State or does business or participates in certain other activities in New York State, you may have to file an annual New York State corporation tax return to pay a franchise tax under the New York State Tax Law. If a corporation, limited partnership, or limited liability company desires to conduct activities under a name other than its true legal name, a certificate complying with Section 130 of the General Business Law must be filed with the New York State Department. How do I obtain a Certificate of Status (also referred to as a Certificate of Good Standing or a Certificate of Existence)? The New York State Tax Law requires a corporation to file franchise tax reports and pay franchise taxes annually even if the corporation does not conduct business or loses money. Detail by Document Number 8. The information available through this site is updated daily. If you have any questions regarding the Division of Corporations Online Filing System, please contact us [email protected] The records of corporations that went out of existence prior to December 5, 1977, are contained in manual inactive files at the Department of State. *To determine the certificate(s)/document(s) that have been filed with the Division of Corporations by the corporation or business entity, please contact the Call Center at (518) 473-2492. Download "Service of Process/Notice of Claim Cover Sheet" (pdf file) >> If you have any questions about performing a search or the results you receive, please contact the NYS Department of State, Division of Corporations at (518) 473-2492, Monday - Friday, 9:00 a.m. to 4:30 p.m. The initial by-laws of a corporation are adopted by its incorporator or incorporators at the organization meeting. If you would like additional information, please contact the Division of Corporations, State Records and Uniform Commercial Code by e-mail ([email protected]), in writing, or by calling (518) 473-2492. A corporation may be formed for any lawful business purpose or purposes. We do not provide these documents by fax. Customers are cautioned to avoid interpreting database search information as an indication that a name is or is not available for use. Service of process on the New York Secretary of State as agent of a corporation or other business entity may be accomplished by serving an authorized person at the New York Department of State’s office at One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. Questions concerning New York State taxes should be directed to the New York State Department of Taxation and Finance, Taxpayer Assistance Bureau, W.A. Please note by-laws and corporate books and records are not filed with the Department of State or any other state agency. Tax responsibilities continue until the corporation is legally dissolved by the Secretary of State. Types of businesses that operate in New York State are: Complete information regarding each type is available here >>. Search by: 1. Street AddressNeed help with your search?Corporation Records Search Guide Service of process on the New York Secretary of State in any action or proceeding in which the New York Secretary of State is a party to such action may be accomplished by serving a deputy secretary of state authorized to accept service. Where can I get my corporate kit or corporate seal? Please Note: With faxes, we recommend that you submit your certificate or request only once. If you do not receive correspondence from our office after a reasonable period of time has elapsed, you may contact the Division at (518) 473-2492 for further instructions. The IRS can answer questions about paying or withholding federal income tax, social security taxes and other federal taxes. You may request that your certificate be returned to you by overnight delivery service by including a prepaid shipping label with your request. A P.C. may be obtained from the Department of State’s website. (See Section 404 of the Business Corporation Law.) The records of the Division of Corporations may be searched on this site. The Centre of Tallahassee 2415 N. Monroe Street, Suite 810 Tallahassee, FL 32303 Please note that nothing in these sections of New York State law affects the right to serve process in any other manner permitted by law. Self-help services are available 24/7. What is a Professional Service Corporation? As the Department relies upon information provided to it, the information's completeness or accuracy cannot be guaranteed. The prepaid shipping label must list yourself as the sender and the receiver. For filers using preprinted forms, the backer is provided on the last page. ), The corporation is required to keep correct and complete books and records of account and must keep minutes of the proceedings of its shareholders, board of directors and executive committee, if any. If applicable, the fictitious name the entity agreed to use in New York State is: 2. While New York State continues to re-open, walk-in visits remain unavailable. Although it is not required, it is recommended that a copy of the name availability response be attached to the document you are submitting for filing. Courier/Physical Department of State Division of Corporations The Centre of Tallahassee 2415 N. Monroe Street, Suite 810 Tallahassee, FL 32303. filed with the Division of Corporations may be obtained by submitting a written request to the New York State Department of State, Division of Corporations, One Commerce Plaza, 99 Washington Avenue, Albany, NY 12231. Process, should be brought to the Customer Service Counter located on the 6th Floor. New York State, Department of State Division of Corporations, State Records and Uniform Commercial Code 99 Washington Avenue 6th floor Albany, NY 12231 Customer Service Counter Hours: 9:00 a.m - … A business corporation is a legal entity separate and distinct from the individual(s) who compose the business. Albany More>>. Please do not call the Division for verification of receipt after submitting a certificate or request by fax. Copies of documents cannot be ordered through this website, by email or over the telephone. If you have any questions about performing a search or the results you receive, please contact the NYS Department of State, Division of Corporations at (518) 473-2492, Monday - Friday, 9:00 a.m. to 4:30 p.m. Find 83 listings related to Florida Department Of State Division Of Corporations in Tallahassee on YP.com. Information available includes the following: (1) current entity name; (2) date of organization; (3) jurisdiction, if other than New York State; (4) county location; (5) service of process address; (6) registered agent, if any; and (7) filing history. The only avenue to determine whether a name is available for a corporation, limited partnership or limited liability company is to make a name availability inquiry. The large volume of submissions and requests received each day by the Division makes it impracticable for Division staff to verify receipt of individual customer submissions. A. However, limited by-appointment-only in-person appointments may be requested at each of DHR’s offices throughout New York State. Biennial Statements may be faxed to (518) 486-4680. Framing Certificates are available from the NYS Department of State, Division of Corporations for those entities on file with the Department. The Department of State will not accept prepaid shipping labels with the Department of State listed as the sender. The Department of State cannot offer advice about the choice of business formation and strongly recommends consulting with legal and financial advisors before making the decision. No expenditure or other commitment should be made in reliance upon the availability of a name. Requests for more than five record searches must be accompanied by a fee of $5 for each entity search exceeding the first five. “Profession,” as defined in Section 1501(b) of the Business Corporation Law, includes the occupations regulated by Title VIII of the Education Law plus any practice as an attorney and counselor-at-law, or as a licensed physician. Please note that a Certificate of Status will be returned by first-class mail. You may fax a document submitted for filing to the Division of Corporations at (518) 474-1418. 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